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University of Northern Colorado financial and budget records

Identifier: RG008-S001

Collection Scope and Contents

This collection documents the University of Northern Colorado's (UNC) financial history dating back to the 1920s, when UNC was the Colorado State Teachers College. Included are budget requests to the state legislature and annual financial reports and audits. There are also a number of other financial reports concerning the Associated Students group, properties, and project reports. A number of general ledgers, some hand-written, can be found in this collection. It also contains information about the budget process, budget planning documents, and other materials related to financial matters of the University.

The archived website contains general information about the Office of Budget and Financial Planning, as well as electronic copies of financial reports dating to around 2007.


  • 1921 - 2021


Conditions Governing Access

This collection is open for research.

Conditions Governing Use

Copyright restrictions may apply. User is responsible for all copyright compliance. Please contact the Archives and Special Collecions Department for further information.

Historical Information Note

The budgeting process has undergone several changes over the university's history, becoming more complex as the institution grew. As a public institution, the university has always received funding from the state of Colorado. From at least the 1930s, the institution has created operational or working budgets which are approved by the Board of Trustees and then submitted to the Colorado State Assembly.

As of 2022, the UNC Office of Budget and Financial Planning was responsible for preparing the annual university budget and overseeing financial planning. The name of the unit overseeing the budget has changed several times throughout UNC's history.


21.7 Linear Feet (30 boxes and 1 archived website)

Language of Materials



This collection contains documentation on the University of Northern Colorado's financial history. It includes financial statements, budgets, and financial reports.

Collection Arrangement

This collection is organized into 7 series:

Series 1. Budget Requests, Recommendations, and Operating Budgets, 1921 - 2017. 6 linear feet.

Series 2. Consolidated and Annual Financial Reports, 1925 - 2020. 1.85 linear feet.

Series 3. Audit, Program, Loans, and Other Reports, 1936 - 2007. 4.06 linear feet.

Series 4. Budget Data Books, 1997 - 2008. 0.4 linear feet.

Series 5. General Accounting Ledgers and Journals, 1930 - 1970. 8.6 linear feet.

Series 6. Budget Planning files, 1934 - 2014. 2.1 linear feet.

Series 7. Office of Budget and Financial Planning web archive, 2020 - 2021. 1 archived website.

Acquisition Information

Financial Services transferred material in 2007, 2009, 2010, 2016, and 2018. One folder transferred from the UNC Office of the Registrar records (RG008-S005) in June 2021 (to box RG8 S1 F1-2 001). Weeded materials from the UNC Libraries' Government Publications transferred in August 2021.

Related Materials

The Board of Trustees records (RG001) also contains information about the university's finances and financial decisions.

Separated Materials

The following materials were separated from this collection during processing in fall 2021: Three boxes of Student Representative Council Student Fee Allocation Committee files (1973-1990) were transferred to the UNC Student Representative Council records, RG010-S021; one set of computer punch cards was separated but kept for tours and other display purposes.

Processing Information

This collection was processed in 2021 by Laura Uglean Jackson with assitance from Nikaiya Lawson, student employee.

Shirley Soenksen, updated by Laura Uglean Jackson
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Code for undetermined script
Edition statement
Outline of contents created in 1989 and updated multiple times through 2002. ArchivesSpace finding aid created at unknown date; updated to conform to DACS in 2019; new accessions added in 2020 and 2021. Processed in fall of 2021, completed in early 2022.

Repository Details

Part of the University of Northern Colorado Repository

University Libraries
James A. Michener Library L119
Campus Box 48
Greeley CO 80639